Payment reminder email template
Payment reminder email templates for each stage.
Use these copy-and-paste payment email examples before the due date, on the due date or just after it. Each one makes the invoice easy to identify and asks for a useful next step.
Quick answer
Keep it factual, brief and easy to answer.
A useful payment reminder names the invoice number, amount and due date, then asks the client to pay or confirm when payment is scheduled. Keep the tone calm and include the invoice or payment link again.
Before you send
When to use this message
- The due date is approaching and you want to prevent an accidental delay.
- The invoice is due today and you want confirmation that payment is scheduled.
- The invoice is only a few days overdue and may simply have been missed.
Copy and personalize
Ready-to-use email templates
SubjectQuick reminder: invoice [number] is due [date]
Hi [name], A quick heads-up that invoice [number] for [amount] is due on [date]. I have included the invoice and payment link again for convenience. No action is needed if payment is already scheduled. Thanks again, [your name]
SubjectInvoice [number] is due today
Hi [name], This is a reminder that invoice [number] for [amount] is due today. Could you confirm that payment is scheduled? Invoice / payment link: [link] Thank you, [your name]
SubjectPayment date check — invoice [number]
Hi [name], Invoice [number] for [amount] passed its due date on [date]. It may simply have been missed, so I am sharing the invoice link again below. Could you confirm the expected payment date? [link] Thank you, [your name]
Make it work
Three details that improve the follow-up
- 01
Reply in the original invoice thread when possible, so the client can see the earlier context.
- 02
Repeat the invoice number, amount, original due date and payment link instead of making the recipient search for them.
- 03
Ask for a payment date rather than ending with a vague “just checking in.”
Invoice Nudge Pro Kit
Turn one reminder into a repeatable follow-up system.
Get 27 templates, an editable overdue-invoice tracker, call scripts and a clear escalation workflow.